Equality, Diversity & Anti-Discrimination Policy

1. Policy Statement

King Safety and Security Ltd (“the Company”) is dedicated to creating an inclusive workplace that celebrates diversity, ensures equality, and promotes respect for all individuals. We believe in providing a professional and supportive environment that enables all employees, contractors, clients, and associates to thrive, regardless of their background or identity.

We are committed to fostering a culture of respect, fairness, and dignity, ensuring that all decisions related to recruitment, employment, training, and promotion are made based on merit, and in compliance with the Equality Act 2010.

The Company will not tolerate any form of discrimination, harassment, or victimisation based on an individual’s protected characteristics, including:

• Age
• Disability
• Gender reassignment
• Marriage or civil partnership
• Pregnancy or maternity
• Race (including colour, nationality, ethnic or national origin)
• Religion or belief
• Sex
• Sexual orientation

2. Scope

This policy applies to:

• All employees, contractors, operatives, agency staff, job applicants, and trainees.
• All Company operations, including recruitment, employment practices, client engagements, training, promotions, and service delivery.
• All interactions with clients, suppliers, and the public.
• Company events, meetings, and social functions.

3. Legal Framework

This policy complies with:

• Equality Act 2010
• Human Rights Act 1998
• Employment Rights Act 1996
• Health and Safety at Work Act 1974
• Other applicable local, national, and international legislation

The Company will continually assess its practices to ensure they align with legal requirements and industry best practices.

4. Our Commitments

We will:

• Promote and celebrate diversity in all its forms across the workforce and within the wider security industry.
• Ensure equal access to opportunities for all employees and job applicants, regardless of background or protected characteristic.
• Foster a workplace culture where everyone feels valued, respected, and included.
• Take prompt, fair, and effective action in response to any incidents of discrimination, harassment, or victimisation.
• Ensure that reasonable adjustments are made for employees with disabilities to provide equal access and support.
• Provide regular diversity and inclusion training for all employees.

5. Recruitment and Selection

Our recruitment and selection process is designed to attract and hire the best candidates based on merit and job fit, ensuring fairness and equality of opportunity for all.

This includes:

• Ensuring that job advertisements are inclusive and free from discriminatory language.
• Using fair and objective criteria for shortlisting and selection.
• Providing interview accommodations where required.
• Collecting and monitoring recruitment data to identify and address any disparities in hiring practices.

6. Training and Development

We are committed to providing fair and equal access to training and development opportunities for all employees. The Company will:

• Provide ongoing professional development based on merit and individual potential.
• Implement leadership training programs that promote diversity and inclusion at all levels.
• Regularly review training content to ensure that it is inclusive and non-discriminatory.
• Encourage staff to develop new skills and progress in their careers, offering equal opportunities for all.

7. Harassment, Bullying, and Victimisation

The Company has a zero-tolerance policy towards harassment, bullying, and victimisation. This includes unwanted conduct that violates a person’s dignity or creates an intimidating, hostile, degrading, or offensive environment. This policy covers:

• Discriminatory jokes, comments, or behaviours.
• Physical or verbal abuse.
• The creation of a hostile working environment.
• Victimisation for making a complaint or participating in an investigation.

All reports of harassment, bullying, or victimisation will be taken seriously and dealt with in line with our grievance and disciplinary procedures.

8. Reasonable Adjustments

The Company will make reasonable adjustments to accommodate employees with disabilities to ensure they can perform their roles effectively. Examples of reasonable adjustments include:

• Flexible working hours or remote working arrangements.
• Modified equipment or workstations.
• Adjusted job duties or tasks.
• Additional support for training and development.

9. Monitoring and Reporting

The Company will regularly monitor and review its practices to ensure the effectiveness of this policy. This includes:

Collecting and analysing data on recruitment, promotions, and retention by protected characteristics.

Conducting staff engagement surveys to assess the diversity climate within the Company.

Reporting on diversity and inclusion progress annually to stakeholders.

Encouraging employees to report any incidents of discrimination or harassment through confidential channels.

10. Reporting Concerns

We encourage any employee, contractor, or client who believes they have experienced or witnessed discrimination, harassment, or victimisation to report the matter promptly. Concerns can be raised through:

• Their line manager.
• The HR Department.
• The confidential grievance reporting process.

We are committed to ensuring that all concerns are addressed fairly and confidentially. Retaliation against individuals who report concerns is prohibited.

11. Disciplinary Action

Any breach of this policy, including incidents of discrimination, harassment, or failure to follow the Company’s diversity and inclusion procedures, will be treated as a serious matter and may result in disciplinary action, up to and including termination of employment or contract.

Modern Slavery Declaration

Modern slavery is a serious crime and a gross violation of fundamental human rights. It can take many forms, including slavery, servitude, forced or compulsory labour, and human trafficking, all of which involve the deprivation of a person’s liberty for personal or commercial exploitation.

At King Safety and Security Ltd, we maintain a zero-tolerance approach to modern slavery in all its forms. We are fully committed to conducting our business ethically, with integrity and transparency, and to implementing effective systems and controls to ensure modern slavery does not occur within our operations or supply chains.

Our Commitment

• We are committed to acting in accordance with the Modern Slavery Act 2015, ensuring full transparency and accountability across all aspects of our business and throughout our supply chain.
• We take proactive steps to assess, monitor, and mitigate risks related to modern slavery and human trafficking.
• We foster a culture of openness, where concerns related to unethical or illegal conduct, including modern slavery, can be raised without fear of retaliation.

Supply Chain Expectations

We expect the same high standards from our contractors, suppliers, subcontractors, and other business partners. As part of our contractual processes:

• We include specific prohibitions against the use of forced, bonded or indentured labour, child labour, or human trafficking.
• We require our suppliers to warrant compliance with modern slavery legislation and to cascade these requirements throughout their own supply chains.
• We may undertake audits, request evidence of compliance, or terminate contracts where non-compliance is identified.

Scope and Application

This declaration applies to:

• All individuals working at all levels of the organisation, including directors, officers, employees, temporary and agency staff, interns, volunteers, contractors, consultants, third-party representatives, and business partners.

Governance and Review

• This statement is reviewed annually and updated where necessary to reflect any changes in legal or regulatory requirements or our internal practices.
• It forms part of our wider commitment to ethical business conduct and corporate social responsibility.
• Although this statement does not form part of any employee’s contract, compliance is mandatory and breaches may lead to disciplinary action or termination of engagement.

Sustainability Policy

1. Policy Statement

At King Safety and Security Ltd, we recognise our responsibility to operate in a way that is sustainable, ethical, and respectful of the environment and communities we serve. As a provider of executive protection services, we are committed to reducing our environmental impact, supporting social value, and embedding sustainability throughout our operations, procurement practices, and partnerships.

This policy sets out the principles and actions we will take to ensure we contribute positively to environmental protection, climate resilience, and long-term business sustainability.

2. Environmental Stewardship

We are committed to:

• Complying with all relevant UK environmental laws, regulations, and industry standards.
• Proactively assessing and reducing the environmental impacts of our operations, including travel, equipment use and procurement.
• Minimising the ecological footprint of our services by considering sustainability in planning, deployment and logistics.

3. Energy Efficiency and Carbon Reduction

To reduce our energy usage and carbon emissions, we will:

• Adopt low-emission or electric vehicles where operationally feasible.
• Use energy-efficient equipment and technologies in our offices and field operations.
• Encourage remote working, virtual meetings, and paperless communications to reduce travel and office energy consumption.
• Set measurable carbon reduction targets and explore offsetting options to work towards net zero emissions.

4. Waste Management and Resource Use

We will:

• Minimise waste through the reduce, reuse, recycle hierarchy.
• Avoid single-use plastics and non-recyclable materials wherever practical.
• Ensure secure and environmentally responsible disposal of electronic and sensitive materials.
• Work with suppliers and partners to improve sustainability throughout the supply chain.

5. Sustainable Procurement

Our procurement processes will:

• Prioritise environmentally responsible products and services.
• Assess suppliers on their environmental and social impact, including their approach to sustainability and modern slavery.
• Consider full life-cycle impacts (production, use and disposal) when selecting products or services.

6. Climate Change Mitigation

As part of our commitment to climate responsibility, we will:

• Monitor our carbon footprint and assess risks from climate-related impacts.
• Support renewable energy solutions and green technologies where feasible.
• Integrate climate resilience into business continuity and operational planning.

7. Employee Engagement and Training

We will:

• Provide sustainability awareness training to all staff and operatives.
• Encourage employee-led initiatives to improve our sustainability performance.
• Recognise and reward contributions to sustainability across the organisation.

8. Stakeholder Engagement

We will:

• Communicate openly with clients, suppliers, employees and communities on sustainability matters.
• Collaborate with stakeholders to drive shared sustainability outcomes.
• Support community and charitable initiatives aligned with our environmental and social goals.

9. Governance and Continuous Improvement

To ensure we remain accountable and transparent, we will:

• Regularly review and update this policy and our sustainability objectives.
• Measure our performance through internal reviews and where appropriate, third-party audits.
• Align our practices with evolving sustainability standards, such as ISO 14001 (Environmental

Management) and ISO 26000 (Social Responsibility).

10. Policy Implementation and Communication

This policy is endorsed by the Company’s leadership and applies to all employees, contractors, suppliers and business partners. It will be:

• Communicated to all staff as part of induction and ongoing training.
• Shared with suppliers and stakeholders via contracts and public channels.
• Reviewed annually to ensure continued relevance and effectiveness.